Microsoft Word (aka MS Word) is undoubtedly one of the best tools for writing articles, assignments, documents, project reports, and notes. It is simple to use and offers a plethora of basic and complex capabilities. Do you know that, Microsoft has created a number of keyboard shortcuts within its software to help you perform various tasks without lifting your palm for the mouse or trackpad.

When you are using Microsoft Word either on your Windows 10, 11 or Apple MacBook, understanding and practicing these shortcuts will help you complete your work faster and more effectively. To help more, we have created an MS Word shortcut guide for you:

Keyboard shortcut keys for MS Word for Windows and MacBook

Let’s look at several MS Word shortcuts for various uses and circumstances that can save you time and effort to a great extent.

General used shortcuts

ActionWindows Shortcut keysMac Shortcut keysPurpose
Open existing documentCtrl + OCommand + OTakes to the document Open page
New document Ctrl + NCommand + NTakes to the new document creation screen
SaveCtrl + SCommand + SSaves the current project
CloseCtrl + WCommand + W/F4Closes the current document
CutCtrl + XCommand + X/F2Cut the selected content to clipboard
CopyCtrl + CCommand + C/F3Copy selected content to clipboard
Paste Ctrl + VCommand + V/F4Paste selected content to clipboard
Select allCtrl + ACommand + ASelect all the content of the document
Bold textCtrl + BCommand + BMake selected text appear bold
Italic textCtrl + ICommand + IMakes the selected text appear Italic
UnderlineCtrl + UCommand + UApply underline format to selected area
Decrease font sizeCtrl + [ (Left bracket)Command + Shift + < (Left angle bracket)Decreases the font size of the selected text
Increase font sizeCtrl + ] (Right bracket)Command + Shift + > (right angle bracket)Increases font size by one point
Center the textCtrl + ECommand + EAlign the selected paragraph to center
Alight leftCtrl + LCommand + LAlign the selected section to left
Align rightCtrl + RCommand + RAlign the selected text to left
Cancel commandEscNACancel a command assigned
UndoCtrl + ZCommand + Z/F1Undo previous action
Redo Ctrl + YCommand + YRedo previous action
Zoom Alt + W, Q (Adjust zoom level accordingly)Command + + (zoom in) Command + – (zoom out)Adjust Zoom levels of document
Split Ctrl + Alt + SSplit document view
Revert split viewAlt + Shift + C or Ctrl + Alt + SRevert back from document split view

ALSO READ: 30+ Best Google Docs Keyboard Shortcuts for Windows and MacBooks

Select text and graphics

ActionWindows Shortcut keysMac Shortcut keysPurpose
Selext textShift + Arrow keysShift + Arrow keysSelects text letter by letter
Select word to the leftCtrl + Shift + Left Arrow keyShift + Option + Left Arrow keySelects all the text on the left
Select word to the rightCtrl + Shift + Right Arrow keyShift + Option + Right Arrow keySelects all the text on the right
Select the beginning of current lineShift + HomeShift + HomeSelects the beginning of the current line from current position
Select the end of current lineShift + EndShift + EndSelects the end of the current line from current position
Select the beginning of paragraphCtrl + Shift + Up arrow keyCommand + Shift + Up arrow keySelects the beginning of the current paragraph from current position
Select the end of paragraphCtrl + Shift + Down arrow keyCommand + Shift + Down arrow keySelects the end of the current paragraph from current position
Select the top of the screenShift + Page upShift + Page upSelects the top of the screen from the current position
Select the bottom of the screenShift + Page downShift + Page downSelects the bottom of the screen from the current position
Select the beginning of the documentCtrl + Shift + HomeCommand + Shift + HomeSelects the beginning of the document from the current position
Select the end of the documentCtrl + Shift + EndCommand + Shift + EndSelects the end of the document from the current position
Select the bottom of the windowCtrl + Shift + Page down keyCommand + Shift + Option + Page down keySelects the bottom of the window from the current position
Select whole document contentCtrl + ACommand + ASelects all the content in the document

ALSO READ: Microsoft Excel tips and tricks: 100 Excel Shortcuts that make working faster

Navigate the document

ActionWindows Shortcut keysMac Shortcut keysPurpose
Move cursor leftCtrl + Left arrow key Option + Left arrow keyMove cursor one word to the left
Move cursor rightCtrl + Right arrow key Option + Right arrow keyMove cursor one word to the right
Move cursor upCtrl + Up arrow key Command + Up arrow keyMove the cursor up by one paragraph
Move cursor downCtrl + Down arrow keyCommand + Down arrow keyMove cursor down by one paragraph
Move cursor to end of lineEndCommand + Right arrow key + EndMove cursor to the end of the current line
Move cursor to beginning of lineHomeCommand + Left arrow + HomeMove cursor to the beginning of the current line
Move  cursor screen topCtrl + Alt + Page upCommand + Home
For MacBook: Command + Fn + Right arrow key
Takes the cursor to the top of the document
Move cursor to document bottomCtrl + Alt + Page downCommand + End
On MacBook: Command + Fn + Left arrow key
Takes the cursor to the bottom of the document
Move cursor one screen upPage upCommand + Page up 
MacBook: Command + Up arrow key
Takes the cursor to one screen above the current one, if the document is long enough
Move cursor one screen downPage downCommand + Page down
MacBook: Command + Fn + Down arrow key
Takes the cursor one screen below the current one
Move cursor to next page’s topCtrl + Page downCommand + Page down 
For MacBook: Command + Fn + Down arrow key
Moves the cursor to the top of the next page
Move cursor to top of previous pageCtrl + Page upCommand + Page up
On MacBook: Command + Fn + Up arrow key
Moves the cursor to the top of previous page
Move cursor to end of documentCtrl + EndCommand + EndMoves the cursor to the end of document
Move the cursor to beginning of documentCtrl + HomeCommand + HomeMoves the cursor to the beginning of document
Move cursor to the previous revisionShift + F5NAMoves the cursor to the location of previous revision
Select floating shapes, text boxes and imagesShift + F5 + TabNASelect and cycle through floating shapes, text boxes and images
Display ‘Go To’ dialog boxCtrl + GNADisplays ‘Go To’ dialog box to navigate to specific locations

Edit text and graphics

ActionWindows Shortcut keysMac Shortcut keysPurpose
Delete word on the leftCtrl + BackspaceCommand + DeleteDeletes one word to the left
Delete word on the rightCtrl + DeleteFn + DeleteDeletes one word to the right
Enable Office ClipboardAlt + H, F, ONAOpens and enables the Clipboard task pane to copy and paste content between MS Office apps
Move content to specific locationF2 + Cursor + EnterNAMoves the selected content to a specific location through the cursor
Copy content to specific locationShift + F2 + Cursor + EnterNACopies the selected content to a specific location through the cursor
Define AutoText blockAlt + F3NAEnters content into AutoText block
Copy formattingCtrl + Shift + CCommand + Option + Shift + CCopies the selected formatting
Paste formattingCtrl + Shift + VCommand + Option + Shift + VPastes the selected formatting
Copy header/footer from previous sectionAlt + Shift + RCopies the content of header or footer from a previous section
Display the Replace dialog boxCtrl + HCtrl + HDisplays the Replace dialog box to find and replace text or any specific formatting
Display the Object dialog boxAlt + N, J, JNADisplays the Object dialog box insert a file object into the document
Insert SmartArt graphicAlt + N, MCommand + Ctrl + MInserts a SmartArt graphic into the document
Insert WordArt graphicAlt + N, WCommand + Ctrl + WInserts a WordArt graphic into the document

Work with tables

ActionWindows Shortcut keysMac Shortcut keysPurpose
Move to next cell in a row and select contentTab keyTab keyMoves to the next cell and selects the content contained in it
Move to previous cell in a row and select contentShift + TabShift + TabMoves to the previous cell and selects the content contained in it
Move to first cell in rowAlt + HomeControl + HomeMove to the first cell in a row
Move to last cell in rowAlt + EndControl + EndMove to the last cell in a row
Move to the first cell in columnAlt + Page upControl + Page upMove to the first cell in a column
Move to the last cell in a columnAlt + Page downControl + Page downMove to the last cell in a column
Move to previous rowUp arrow keyNAMoves to the previous row
Move to next rowDown arrow keyNAMoves to the next row
Move one row upAlt + Shift + Up arrow keyNAMoves to one row above
Move one row downAlt + Shift + Down arrow keyNAMoves to one row below

Work with mail merge and fields

ActionWindows Shortcut keysMac Shortcut keysPurpose
Preview mail mergeAlt + Shift + KNAPreviews the mail merge
Merge documentAlt + Shift + NNAMerges the documents
Print merged documentAlt + Shift + MNAPrints the merged documents
Edit mail-merge documentAlt + Shift + ENAEdits a mail-merged document
Insert a merge fieldAlt + Shift + FNAInserts a merge field
Insert DATE fieldAlt + Shift + DCtrl + Shift + DInserts a DATE field in the document
Insert LISTNUM fieldCtrl + Alt + LCommand + Option + Shift + LInsert a LISTNUM field in the document
Insert PAGE fieldAlt + Shift + PCtrl + Shift + PInserts a PAGE field in the document
Insert TIME fieldAlt _ Shift + TCtrl + Shift + TInserts a TIME field in the document
Insert empty fieldCtrl + F9Command + F9Inserts an empty field in the document
Update selected fieldsF9F9Updates the selected fields
Switch between selected filed code and its resultShift + F9Shift + F9Switches between selected field code and its result
Unlink a fieldCtrl + Shift + F9NAUnlinks a field
Switch between all filed code and its resultAlt + F9Option + F9Switches between all field codes and its result
Go to next fieldF11NAGoes to the next field
Go to previous fieldShift + F11NAGoes to the previous field
Lock fieldCtrl + F11Command + F11Locks a field
Unlock a fieldCtrl + Shift + F11Command + Shift + F11Unlocks a locked field

Work with web content

ActionWindows Shortcut keysMac Shortcut keysPurpose
Insert hyperlinkCtrl + KCommand + KInserts a link to website in the document
Go back one pageAlt + Left arrow keyNAGoes back one page
Go forward one pageAlt + Right arrow keyNAGoes forward one page
Refresh pageF9NARefreshes the page contents

Work with text in other languages

ActionWindows Shortcut keysMac Shortcut keysPurpose
Display Language dialog boxAlt + R, U, LNADisplays the Language dialog box to set proofing language
Set default languagesAlt + R, L NASets the default language

Ribbon Keyboard shortcuts

ActionWindows Shortcut keysMac Shortcut keys
Display ribbon shortcutsAlt / F10Displays the ribbon shortcut keys within the document
Move to commands on the ribbonTab / Shift + TabMoves to the commands section on the ribbon
Move between commands on the ribbonCtrl + Left arrow / right arrow keyMove between different commands on the ribbon
Show TooltipCtrl + Shift + F10This shortcut shows the Tooltip for the ribbon specific element
Activate selected buttonSpacebar / EnterActivates the selected button on the ribbon
Open the menu for selected buutonAlt + Down arrow keyOpens up the menu for a selected button in the ribbon
Move to submenu within a menuLeft arrow keyWhen opened a menu for the selected button, this shortcut further opens the submenu
Expand or minimise ribbonCtrl + F1Expands or minimises the ribbon
Open Home tab from the ribbonAlt + HOpens the Home tab from the ribbon
Open File tab from the ribbonAlt + FOpens the File tab from the ribbon
Open Insert tab from the ribbonAlt + NOpens the Insert tab from the ribbon
Open Design tab from the ribbonAlt + GOpens the Design tab from the ribbon
Open Layout tab from the ribbonAlt + POpens the Layout tab from the ribbon
Open References tab from the ribbonAlt + SOpens the References tab from the ribbon
Open Review tab from the ribbonAlt + ROpens the Review tab from the ribbon
Open View tab from the ribbonAlt + WOpens the View tab from the ribbon

Work with document view

ActionWindows Shortcut keysMac Shortcut keysPurpose
Switch to Read Mode viewAlt + W, FNAThis shortcut switches to the Read Mode view
Switch to Print Layout viewCtrl + Alt + PNAThis shortcut switches to the Print Layout view
Switch to Outline viewCtrl + Alt + ONAThis shortcut switches to the Outline view mode
Switch to Draft viewCtrl + Alt + NNAThis shortcut switches to the Draft view mode

Review a document

ActionWindows Shortcut keysMac Shortcut keys
Purpose
Insert commentsCtrl + Alt + MCommand + Option + AThis shortcut adds comments into the document
Toggle changing trackingCtrl + Shift + ECommand + Shift + ETurn change tracking on or off
Close Reviewing PaneAlt + Shift + CNACloses the Reviewing Pane
Move to the start of the commentNAHomeMoves directly to the beginning of a comment
Open ThesaurusShift + F7Shift + F7Simply opens Thesaurus

Work with reference citations and indexing

ActionWindows Shortcut keysMac Shortcut keysPurpose
Mark table of content entryAlt + Shift + ONAMark a table of contents entry
Mark a table of citationAlt + Shift + INAMark a table of citation entry
Choose citation optionsAlt + Shift + F12, SpacebarNAChooses from different citation options
Mark index entryAlt + Shift + XNAMark an index entry
Insert footnoteCtrl + Alt + FCommand + Option + FInserts a footnote into the document
Insert endnoteCtrl + Alt + DCommand + Option + EInserts an endnote into the document
Go to next footnoteAlt + Shift + >NAGoes to the next footnote
Go to previous footnoteAlt + Shift + <NAGoes to the previous footnote

Preview and print documents

ActionWindows Shortcut keysMac Shortcut keysPurpose
Print documentCtrl + PCommand + PPrints the current document
Switch to print previewCtrl + Alt + ICtrl + Alt + ISwitches to the print preview mode
Move around the preview page when zoomedArrow keysArrow keysMove around the preview page when zoomed in
Move between print preview pagesPage Up / Page DownPage Up / Page DownMove through the different pages of the document while in the preview mode
Move to first page in preview modeCtrl + HomeNADirectly move to the first page of the document in preview mode
Move to last page in preview modeCtrl + EndNADirectly move to the last page of the document in preview mode

Other useful function key shortcuts

ActionWindows Shortcut keysMac Shortcut keysPurpose
Display Word help task paneF1NADisplays the Word help task pane for finding resolutions to queries
Move selected text or graphicF2NAMoves the selected text or graphic to a new location
Switch between upper, lower and title caseF3NASwitches between upper, lower and title case
Repeat commandF4NARepeats the previous command or action such as applying formatting to text
Go To dialog boxF5NADisplays the Go To dialog box
Switch between task pane, status and ribbonF6NASwitches between the task pane, status and ribbon
Display Editor task paneF7NADisplays the Editor task pane to check grammar and spelling mistakes in the document
Extends selectionF8NAExtends the selection to the whole sentence
Update selected fieldsF9NAUpdates the selected field in a document
Toggle KeyTipsF10NAToggles on or off KeyTips
Move to next fieldF11NAMoves over to the next field
Display Save As dialog boxF12Command + Shift + SDisplays the Save As dialog to save the changes and create a new file of the Word file

LEAVE A REPLY

Please enter your comment!
Please enter your name here